Here you'll learn about the main elements and tasks that can be done through the Manager of each role.
|Note: You can access the Manager if you are an admin user or a user with full access to a specific role. You can learn about this in our guide to permissions.|
Once you're in a Role Manager you'll become very familiar with the following elements:
C. Test scores
A. Anonymised list of applicants
You can click on the Manager of each role anytime you want to, but you'll find richer information once you start receiving applications.
The first thing you'll notice is the list of applicants. Each row represents an applicant. Each column contains relevant information from the recruiting process.
You'll notice that the default view is anonymised. We do this to make it easier for you to avoid identifying information about candidates, and unintentionally biasing decisions when running the process. But it's also possible to see identity or contact info if you have any admin needs.
Also, you'll see 250 candidates per page by default.
B. Applicant status
For each candidate, you can check their status. This status can be:
- Started. They will be a bit transparent and hidden in the default list view so you can focus on submitted applications better.
Submitted. Candidates with this status will be displayed by in the default list view.
- Rejected. This status will be hidden in the default list view and will be coloured in red.
- Withdrawn. Candidates with this status will be hidden in the default list view, and the 'withdrawn' tag will be coloured in yellow.
- Hired. The row specific to a candidate tagged as hired will be coloured in green.
C. Test scores
The Test column displays candidates' results from the timed Multiple Choice test that your team added while building the role. The overall scores for each candidate are automatically calculated by the platform.
You can sort applications by test scores so it's easier for you to check their distribution, set a threshold and proceed to reject candidates below that threshold and allocate those above the threshold to Applied's signature Sift.
To sort candidates by test scores, you just need to click on the 'Test' heading.
D. Review scores
The Review column displays the scores given by hiring teams to candidates' short answers to Sift Questions.
The image below shows how a typical review score looks like. In this image you see:
a. Overall scores average. This is the average of all the scores that you see on the coloured grid.
b. The number of Sift Questions asked to candidates. Each column represents one question/ answer given by a candidate. In the case of the image below, the role asked for 3 Sift questions.
c. The number of reviewers who scored each answer given by a candidate. Each cell within the same column represents the score given by different reviewers to the same answer. In the case of the image below, one same answer was reviewed by 3 members of the hiring team.
d. The score that was given by a reviewer to a specific answer. For your visual ease, the greener the cell, the higher is the score (5 is the maximum value); the redder the cell, the lower is the score (1 is the minimum value). This colour coding will help you to quickly skim both the general and relative performance of a single answer and the level of agreement between reviewers with regards to the same answer.
You can sort applications by Review scores so it's easier for you to check their distribution, set a threshold and proceed to reject candidates below that threshold and take those above the threshold through to further stages (e.g. structured interview).
To sort candidates by review scores, you just need to click on the 'Review' heading.
E. Scores from each interview round
You can sort applications by interview scores so it's easier for you to check their distribution, set a threshold and proceed to reject candidates below that threshold and take those above the threshold through to further stages (e.g. decide whom to hire).
To sort candidates by interview round scores, you just need to click on the heading of each interview round.
F. Admin questions, identity and contact info tabs
Each tab contains the following candidate information:
- Admin questions tab displays the applicants' answers to the eligibility questions that you created in the Role Builder. This is the tab that you'll see by default every time you go to a Role Manager.
- Identity tab shows candidates' names, as well as the links to their application summaries and to their personalised feedback links.
- The Contact tab contains emails and phone numbers.
Click on each column's heading to sort candidates by any of the info that you see on each tab.
G. Drop-down menu with core manage tasks
All the main tasks related to moving candidates through to each recruiting stage are listed on the same drop-down menu.
- Reject candidates and write a notification. Once you click on this option a screen with a template email will appear. This task is enabled for all applicants, except for already 'rejected' candidates.
- Un-reject. This task is useful if change your mind after rejecting a candidate. Candidates won't receive a notification if you un-reject them. And this task is only enabled when you select 'rejected' candidates.
- Write about something else. Perhaps you want to update all candidates about the hiring process or give them additional instructions about a particular stage. Or perhaps you just need to write about something else. Once you click on this option a screen with a template email will appear. This task is enabled for every applicant status.
- Blind-review applications. This is where Applied's Signature Sift starts to happen. Once you click here you'll be taken to a 'review allocation box' that will give you more detailed instructions. This task is enabled for 'submitted' applications.
- Invite to interview. Once you click here, an email template will appear and you'll be able to give further instructions to candidates who make it through to different interview rounds. This task is enabled for 'submitted' applications that haven't been rejected.
- Mark candidates as hired. The last task of your recruiting is to tag candidates as hired. It's a very simple but at the same time a super important step so you can get all the reports for your role. Candidates won't receive a notification if you tag them as hired. his task is enabled for 'submitted' applications that haven't been rejected.
- Un-mark candidates as hired. This task is useful you if change your mind after tagging someone as hired. Candidates won't receive a notification if you un-mark them as hired. This task is only enabled when you select candidates with a 'hired' status.
- Reset test timer (and re-open application). Perhaps a candidate comes to you with sufficient reasons to take the timed multiple choice test again. If this is the case, you just need to select this option, and they'll be able to access the test section of their application. The timer will be reset to the time you specified while building the role. You can also use this option if you want to re-open a candidate's application and let them re-submit it (once an application is submitted, the candidate is not able to make any changes in it). This task is enabled when you selected 'started' or 'submitted' applications.
H. List view options
The list that you see by default in each Role Manager displays submitted, non-rejected applicants, including those tagged as hired. If you want to see a full list of candidates (i.e. including started, rejected, withdrawn), you just need to tick the 'incomplete' and 'rejected' boxes and refresh the data if necessary. Untick these boxes if you want to go back to the default list view.
I. Review progress box
Click on the 'look at' option next to the drop-down menu with the core Manage tasks and a review progress box will be displayed. For each reviewer you'll see the number of answers that were allocated and the number of answers that they've scored.
J. Access to additional Manage tasks
There are additional tabs to this 'candidates' tab that you can also access through the Manage page:
- Invite candidates. You can go here to send multiple invitations. This feature is helpful if you already know potential candidates' emails and you want to encourage them to apply to a particular role.
- Upload external scores. Customers can do some assessments externally and then upload scores so they can be displayed in the candidate list, next to the test, review and interview scores. This will help hiring teams to have in a single place all the information relevant to their hiring process and use the rest Applied's features even if the scores were not collected directly through our platform. Please get in touch with us if you are interested in uploading external scores.
- Schedule interviews. You'll use this tab if you want to invite candidates through Applied. Here you'll add interview time slots and involve the interviewing team.
K. Easy access to role close date
The close date and time will always be visible at the top right corner of the Manage page. You can always click on this close date if you need to modify the deadline of the application process.
L. Multiple applications selection option
Multiple selections are helpful if you need to select everyone who has scored below a threshold; or if you need to send an email to candidates with a specific status.
Let's say you want to reject everyone below a test threshold. In this case:
1. Sort candidates by the test score.
2. Select the first candidate under the threshold.
3. Then click on the arrow on the 'select' column (upwards or downwards, depending on how you sort candidates).
After selecting candidates, you can then do any task from the dropdown menu (e.g. reject and write a notification).
You can also select all candidates from the list by clicking on the 'select' heading.