Automatically push hired candidates into your HRIS

Once you’ve found a great candidate and they’ve agreed to join your team, it’s time to begin onboarding them to your organisation. While Applied doesn’t offer in-app onboarding, we do make it possible for you to automatically transfer your new hires to your HR system of choice.

Note: this is based on a technology called webhooks and requires some engineering knowledge. You will need a technical member of your team in order to proceed. 

TL;DR

When you mark a candidate as hired, you can send up a flare from Applied. If you’ve set up a way to listen for and catch these ‘flares’, your technical team can use them to tell your HRIS to create a new employee and trigger an onboarding process.

Marking a candidate as ‘hired’

Our system can be configured so that whenever you mark a candidate as ‘hired’ a message is generated and sent. This message contains information about your soon-to-be colleague, such as their name, contact details, new role and salary. 

Essentially, this is like sending up a flare to say something has happened. This flare has been designed so that you can ‘catch’ it when it’s sent, and with a little bit of help from your technical team, can use it as a signal to automatically trigger an onboarding flow or create a new employee record in your HRIS of choice.

Building a bridge

The simplest way to use these auto-generated messages is to send them to a tool like Zapier (you will need an account and a friendly engineering colleague). Zapier acts like a switchboard, listening for these messages and rerouting them to a destination of your choosing whenever it receives one. You can tell Zapier to reroute our messages to your HRIS to kick off an onboarding flow.

(This step may require some custom engineering work from your team). 

Two caveats

1. The message we send is not the sort of message you or I might send to one another. It is written by one computer for another computer in a (human-readable) format called JSON. 
2. The work of catching this message, interpreting it and redirecting it to your specific HRIS will need to be done by a member of your technical team. 

Your next steps

If you would like to use this functionality, we strongly advise that you ask a technical team member who is comfortable writing code for support. The information they will need can be found here. Simply share this article with your colleague to get started.