Email catalogue

Category	Email	Who gets the email and when
Emails to candidates before, during and after they submit their application	Application started	-To the candidate when they enter their email address on the Job ad's page, accept the terms and conditions, and click on the “Start your application” button.
	Application submitted	- To the candidate when they  submit an application (Click on the 'Submit application' button if their application is 100% completed).
	Reminders	- To the candidate when they haven’t submitted an application  and haven’t cancelled the application. This email is issued three times: 8, 4 and 1 days before the deadline.
	Invite to candidates from previous applications; Invite through csv upload of email addresses	-To the candidates when admin invites candidates via 'candidate pool' flow  and on step 3/3 of invitation flow they confirm email text to invitation.
	Application withdrawn	-Sent to both the candidate and to the job admins when a candidate has cancelled their application through their application dashboard.
Rejection emails to candidates	Rejection email	-To the candidate when admin selects the option 'mark as rejected', sends out the email and decides to notify the candidate.
Emails to hiring team when allocating anonymised reviews	Time to review candidates for a particular role	-To reviewers when admin is on job/candidate selects candidates to anonymous review + reviewers + and or questions  and allocates anonymous reviews. Reviewers also get the same email when the job admin decides to transfer reviews between reviewers or allocate new candidates.
Scheduling Interviews - emails to job admins or hiring teams	To users who book slots using Applied’s scheduling assistant (automatic)	-Sent to users who use the magic link assistant. They can get emails indicating they successfully booked the time slots, or emails indicating that there was an error so they can make the changes. Interviewers added to the time slots don’t get any extra emails besides the usual calendar event sent via the workplace calendar.
	To interviewers assigned to interview slot via Applied (job admin can decide to send this email or not)	-Interviewers receive email with candidate name, access to their interview scoring link and the location details.
	To interviewers when job admin changes or deletes slots (job admin can decide to send or not this email)	-To the interviewer if the job admin selects the 'delete and send' option to the `Would you like to send an automatic email to the candidate letting them know?” question.   Or -To the interviewer when a  job admin removes the  interviewer from a specific slot and ticks the  box next to 'Update interviewers by email'.
	Emails associated with candidates withdrawing an application	-Interviewers get an email with this notification and the empty slots that are now available when a candidate who had already booked a slot  withdraws their application from their application dashboard.
	Reminder emails to interviewers	-At 9 AM GMT, interviewers get a summary email of the candidates  that they need to interview in the next 24 hours. They can access their personal scoring links from this email.
Scheduling Interviews - emails to candidates	Invitation to interview and book a slot  (job admin can see and decide the content of the message)	-Sent to candidates invited by the job admin via the candidate list of a role. In this email, candidates can go to a link where they can book a slot on a first  come first served basis.
	Confirmation of the interview (it’s an automatic email)	-Sent to candidates when: 1) they select and confirm a time slot from the availability shared by the hiring team via the invitation to interview email, 2) job admin adds the candidate manually to a time slot through Applied’s schedule page and job admins decide to notify them. The information that candidates see is the name of the role, interview and location.
	Candidate interview changed; interview removed/cancelled.	- To the candidate and/or interviewer when the job admin removes the interview slot from the interview schedule and decides to notify them before removing the slot.
	Candidate interview invite (candidate added manually)	-To the interviewer when they are  added to a slot on the 'Interview calendar' page. -At 9 AM GMT, interviewers get a summary email of the candidates  that they need to interview in the next 24 hours.